INSTRUCTIONS FOR REPORTING
WELFARE TO WORK FORMULA GRANTS
FINANCIAL DATA
GENERAL INSTRUCTIONS:
The Welfare to Work (WtW) Formula Grant Cumulative Financial Status Report (CFG-FSR) provides the required data elements for the formula grant recipients to report expenditures and program income on an accrual basis. Participant summary data is also required to be reported.
The format is structured so that only one report will be required for each reporting period. For Fiscal Year (FY) 1998, only Column I will contain entries. For subsequent fiscal years, Columns II and III will contain entries, as applicable. Data reported should be cumulative by year of appropriation.
Electronic transmittal of the data requested on the attached hard copy prototype format is anticipated for all WtW formula grants. States will be provided with detailed instructions for transmittal of this data via the Internet. (Although the prototype format contains three columns as described in the preceding paragraph, Internet reporting will actually reveal two fields at the time of data entry: 1) current quarter cumulative data, and 2) previous quarter cumulative data. All fiscal years of data will, however, be accessible.)
The first required report should include data from inception of the grant through June 30, 1998. This data will be due in the Regional Offices no later than August 15, 1998. Subsequently, the required data is to be transmitted to Regional Offices quarterly, no later than 45 days after the end of each reporting quarter, and 90 days after the expiration of fund availability, or 90 days after all grant funds have been expended, whichever comes first. Specifically, data for the quarter ending December 31 is due February 14, data for the quarter ending March 31 is due May 15, data for the quarter ending June 30 data is due August 15, and data for the quarter ending September 30 is due November 14.)
DETAILED INSTRUCTIONS:
Item a.
Item b.
COLUMN I.
COLUMN II.
COLUMN III.
SECTION I.
ITEM 1.
The Federal WtW allotment will be provided by the Department of Labor and will be adjusted by the Department as changes are made to the initial allotment. (The format for reporting data, which will be provided to grant recipients via the Internet, will automatically provide this line item.)
ITEM 2.
Enter the cumulative total amount of actual non-federal match expenditures (entry includes the amount reported at Item 3).
ITEM 3. Non-Federal In-Kind Match Expenditures (50% Maximum)
Enter that portion of the amount entered at Item 2 which is in-kind match from third parties.
ITEM 4. Federal Expenditures
Enter the State cumulative aggregate Federal WtW accrued expenditures for the FY through the end of the quarter being reported. This entry should equal the sum of Items 7.a. and 7.b., and also the sum of Items 12 and 16.
ITEM 5. Federal Administrative Expenditures (15% Maximum)
Enter the State cumulative aggregate administrative expenditures included in Item 4. (Be sure to exclude Federal Technology Computerization expenditures reported at Item 6.)
NOTE: At the end of the three-year life of a fiscal year of funds, this entry should not exceed 15 percent of the Federal allotment. The Federal allotment (Item 1) is subject to adjustment based on the State's compliance with matching requirements at the end of the three-year period. (Items 2 & 3).
ITEM 6. Federal Technology/Computerization Expenditures
Enter the State cumulative aggregate expenditures for information technology (computer hardware or software) needed for tracking or monitoring under a WtW grant. This amount is included in Item 4. Do not include this amount in Item 5.
ITEM 7. Federal Expenditures for:
a. REQUIRED BENEFICIARIES
Enter the State cumulative aggregate Federal accrued expenditures for required beneficiaries. Section 403(a)(5)(C)(ii) requires that: An entity that operates a project with funds provided under this paragraph shall expend at least 70 percent of all funds provided to the project for the benefit of recipients of assistance under the program funded under this part of the State in which the entity is located, or for the benefit of noncustodian parents of minors whose custodial parent is such a recipient, who meet the requirements of subclauses (I) and (II).
b. OTHER ELIGIBLES
Enter the State cumulative aggregate Federal accrued expenditures for targeting of individuals with characteristics associated with long-term welfare dependence. Section 403(a)(5)(C)(iii) requires that: An entity that operates a project with funds provided under this paragraph may expend not more than 30 percent of all funds provided to the project for programs that provide assistance in a form described in clause (i)- (I) and (II).
Note: The sum of Items 7a and 7b should equal Item 4.
ITEM 8. Federal Unliquidated Obligations
Enter the State cumulative aggregate Federal WtW funds that have been obligated (contracts and purchase orders) but for which services or goods have not been received. States have 90 days after the fund availability period has expired to liquidate obligations they make during the period of fund availability. On the final WtW-CFG-FSR for the grant, this amount should be zero.
ITEM 9. Federal Unobligated Funds
Enter that portion of the State cumulative aggregate Federal WtW allotment that has not been expended or obligated.
NOTE: Item 9 should equal the amount entered at Item 1 less the amounts entered at Items 4 and 8.
SECTION II. FEDERAL SPECIAL PROJECTS (15% MAXIMUM SET ASIDE PLUS SPECIAL RULE DISTRIBUTION)
ITEM 10. Set Aside (15% Maximum)
Enter the State Set Aside (a maximum of 15% of States WtW allotment for the fiscal year.)
NOTE: Item 10 should equal no more than 15 percent of Item 1.
ITEM 11. Federal Special Rule Distribution (SDA formula <$100,000)
Enter that portion of the State Federal WtW allotment attributable to the State's service delivery areas (SDAs) whose formula allocation was calculated to be less than the $100,000 threshold.
ITEM 12. Federal Expenditures
Enter the State cumulative aggregate expenditures from the 15% Set Aside funds identified at Item 10, plus the expenditures from the Special Rule Distribution funds identified at Item 11.
ITEM 13. Federal Administrative Expenditures
Enter the cumulative aggregate administrative expenditures included in Item #12. Do not include technology/computerization expenditures, which are reported at Item 14.
ITEM 14. Federal Technology/Computerization Expenditures
Enter the cumulative aggregate expenditures for information technology (computer hardware or software) needed for tracking or monitoring under a WtW grant. This amount is included in Item 12. Do not include these expenditures in Item 13.
SECTION III. PASS THROUGH FUNDS (85% LESS SPECIAL RULE DISTRIBUTION)
ITEM 15. Allocation of Federal WtW Funds to Local Areas
Enter the Federal 85% minimum WtW funds distributed by the State among the service delivery areas within the State pursuant to Section 403(a)(5)(A)(vi). This excludes the amount of the State's allotment attributable to SDAs whose formula allocation was calculated to be less than the $100,000 threshold (amount reported at Item 11).
ITEM 16. Federal Expenditures
Enter the State cumulative aggregate Federal expenditures attributable to the Pass Through Funds.
ITEM 17. Federal Administrative Expenditures
Enter the State cumulative aggregate administrative expenditures included in Item #16. Do not include technology/computerization expenditures which are reported at Item 18.
ITEM 18. Federal Technology/Computerization Expenditures
Enter the State cumulative aggregate expenditures for information technology (computer hardware or software) needed for tracking or monitoring under a WtW grant. This amount is included in Item 16. Do not include these expenditures in Item 17.
SECTION IV. FEDERAL EXPENDITURES BY ACTIVITY
Enter the amount of accrued expenditures for each of the activities at Items 19 through 28. (Include expenditures from both the Section II., Special Projects, and Section III., Pass Through Funds.) The amounts reported at Items 19 through 28 should only include the actual costs of these activities.
Any allocable amounts for administration, intake and eligibility determination, case management, etc., should not be included in the amounts reported at Items 19 through 28.
There should be no entries on the lines provided for Items 21, 23, 24 and 25. Entries should only be made on the a. and b. lines provided for each of these items.
NOTE: The expenditures for Job Readiness, Job Placement, and Post-Employment Services that are not provided through the use of vouchers or contracts, but are provided as part of a comprehensive community service, work experience, or on-the-job training program, are to be included in the amounts reported at Items 19, 20 and 22.
When vouchers or contracts were used for placement in unsubsidized jobs, only include expended portion of vouchers or contracts. Do not include the ½ holdback for 6-month placement in the workforce until the expenditure has been incurred.
ITEM 19. Community Service
ITEM 20. Work Experience
ITEM 21. Job Creation Employment Wage Subsidies
a. Public
b. Private
ITEM 22. On-the-Job Training
ITEM 23. Job Readiness Services
a. Vouchers
b. Contracts
ITEM 24. Job Placement Services
a. Vouchers
b. Contracts
ITEM 25. Post-Employment Services
a. Vouchers
b. Contracts
ITEM 26. Job Retention Services
ITEM 27. Supportive Services
ITEM 28. Individual Development Accounts
ITEM 29. Total
Enter the total State accrued expenditures by activity, which is the sum of Items 19 through 28.
SECTION V. PROGRAM INCOME
ITEM 30. State (There should be no entry on this line.)
a. Earned
Enter the State cumulative aggregate Federal WtW program income earned in carrying out the objectives of the grant, less any costs incident to the generation of the program income. These funds are additional to the Federal allotment amount, Item 1.
b. Expended
Enter that portion of earned program income reported at Item 30.a., which has been expended to further the WtW program objectives. (These cumulative aggregate accrued expenditures are separate from any other expenditures reported.)
SECTION VI. PARTICIPANT SUMMARY
NOTE: There should be no entry on the lines for Items 31, 32 and 33.
ITEM 31. State
a. Total Participants Served
Enter the State cumulative aggregate number of WtW clients served under this grant for the fiscal year. If a client ceases to be served under the program and then returns for additional services, the client is to be counted again. (Item 31 a. should be the sum of Items 31.a.(1) and 31.a.(2).)
(1) Enter the number of participants served who met the "Required Beneficiaries" criteria as defined at Section 403(a)(5)(C)(ii). This is the cumulative number of participants served by the expenditures reported at Item 7.a.
(2) Enter the number of participants served who met the criteria for "Targeting of Individuals with Characteristics Associated with Long-Term Welfare Dependence" as defined at Section 403(a)(5)(C)(iii). This is the cumulative number of total participants served by the expenditures reported at Item 7.b.
b. Total Participants Terminated
Enter the State cumulative aggregate number of WtW clients terminated under this grant for the fiscal year. If a client returns to receive additional services under this grant, the client is to be counted again when terminated. (Item 31.b should be the sum of Items 31.b.(1) and 31.b.(2).)
(1) Enter the number of participants terminated under the grant who met the "Required Beneficiaries" criteria as defined at Section 403(a)(5)(C)(ii). This is the cumulative number of participants terminated under the grant who had been served by the expenditures reported at Item 7.a.
(2) Enter the number of participants terminated under the grant who met the criteria for "Targeting of Individuals with Characteristics Associated with Long-Term Welfare Dependence" as defined at Section 403(a)(5)(C)(iii). This is the cumulative number of total participants terminated under the grant who had been served by the expenditures reported at Item 7.b.
ITEM 32. Placed in Unsubsidized Employment
a. Public
Enter the State cumulative aggregate number of WtW clients placed in public unsubsidized employment.
b. Private
Enter the State cumulative aggregate number of WtW clients placed in private unsubsidized employment.
ITEM 33. Retained 6 months in Unsubsidized Employment
NOTE: Retention is defined as when an eligible individual is placed in unsubsidized employment and remains in the workforce for 6 months with earnings in the two consecutive quarters following placement.
a. Public
Enter the State cumulative aggregate number of WtW clients retained for 6 months in public unsubsidized employment.
b. Private
Enter the State cumulative aggregate number of WtW clients retained for 6 months in private unsubsidized employment.
SECTION VII. REMARKS
Provide any explanations deemed necessary to support or describe entries provided above. Explanation of adjustments made to entries on a previous report should be provided in this section. (Electronic data entry instructions will provide an "up-front " option to modify data submitted for a previous reporting quarter.)
SECTION VIII. SIGNATORY INFORMATION
Provide the signature, title, date of signature, and telephone number of authorized individual certifying to the validity of the data provided in this report. (With the provision of electronic formats via the Internet, the Department will provide passwords for data input and personal identification numbers (PINs) for data certification.)