Attachment II
Common Reporting Issues in the WIASRD

This document highlights some significant data problems that were common in states' PY 2001 WIASRD submissions. States are requested to review their procedures for assembling the WIASRD records to assure that these problems are minimized in the PY 2002 submissions, which are due to ETA no later than January 14, 2004.


Table 1
Required Completeness for PY 2002 WIASRD Items

Item
#
Item Description Should be complete for all individuals who exited on or before: To provide consistency with:[5]
PY 2002 Annual Report Quarterly Report Due 11/14/2003
345 Received follow-up services for 12 months June 30, 2002    
601 Employed in quarter after exit quarter December 31, 2002   X
602 Source of supplemental data, quarter after exit quarter December 31, 2002   X
604 Occupational code September 30, 2002 X  
604 Occupational code type September 30, 2002 X  
605 Entered training-related employment September 30, 2002 X  
606 Method used to determine training-related employment September 30, 2002 X  
607 Entered non-traditional employment September 30, 2002 X  
608 Employed in third quarter after exit quarter September 30, 2002 X  
609 Source of supplemental data, third quarter after exit quarter September 30, 2002 X  
610 Employed in fifth quarter after exit quarter September 30, 2001[6] X  
611 Source of supplemental data, fifth quarter after exit quarter September 30, 2001[6] X  
612 Total earnings from wage records for the third quarter prior to registration September 30, 2002 X  
613 Total earnings from wage records for the third quarter prior to dislocation September 30, 2002 X  
614 Total earnings from wage records for the second quarter prior to registration September 30, 2002 X  
615 Total earnings from wage records for the second quarter prior to dislocation September 30, 2002 X  
616 Total earnings from wage records for the first quarter following the exit quarter December 31, 2002   X
617 Total earnings from wage records for the second quarter following the exit quarter September 30, 2002 X  
618 Total earnings from wage records for the third quarter following the exit quarter September 30, 2002 X  
619 Total earnings from wage records for the fourth quarter following the exit quarter September 30, 2001[6] X  
620 Total earnings from wage records for the fifth quarter following the exit quarter September 30, 2001[6] X  
621 Type of recognized educational/ occupational certificate/credential/ diploma/degree attained December 31, 2002   X
622 Other reasons for exit June 30, 2003 X  
623 In postsecondary education or advanced training in quarter after exit December 31, 2002   X
624 In postsecondary education or advanced training in the third quarter after exit. September 30, 2002 X  
625 to 672 Younger Youth Goal Information June 30, 2003 X  
673 Attained Secondary School Diploma June 30, 2002 X  
674 Date of high school diploma or GED attainment June 30, 2003 X  
675 Youth placement information December 31, 2002    
676 Youth retention information September 30, 2002 X  

NOTE: Items not included in the table should be complete for all exiters included in the WIASRD.


Table 2
WIASRD Items with Special Codes

Item # Item Description Codes
104 Individual with a disability 1 = Yes
2 = Yes and disability results in a substantial impediment to employment
3 = No
111 Veteran status 1 = Yes <= 180 days
2 = Yes > 180 days
3 = No
112 Campaign veteran 1 = Yes
2 = Yes, Vietnam-era veteran
3 = No
113 Disabled veteran 1 = Yes
2 = Yes, special disabled
3 = No
118 Unemployment compensation programs (U.C.) 1 = Eligible claimant referred by WPRS
2 = Eligible claimant not referred by WPRS
3 = Exhaustee
4 = Neither claimant nor exhaustee
123 Highest school grade completed 00 = No school grade completed
01-11 = Number of elementary/ secondary school grades completed
12 = High school graduate
88 = Attained certificate of equivalency for a high school degree (e.g., GED)
13-15 = Number of school years completed.
16 = Bachelorís degree or equivalent
17 = Education beyond the Bachelor's degree
130 Education status at time of registration 1 = Student, H.S. or less
2 = Student, attending post-H.S.
3 = Not attending school; H.S. dropout
4 = Not attending school; H.S. graduate
318 Veteransí Programs 1 = Yes, labor exchange
2 = Yes, VWIP
339 Occupational skills training code type 1 = 6 digit SOC code
2 = 8 digit O*Net 3.0 Code
3 = 6-digit CIP code (classroom training only)
4 = 9-digit DOT code
5 = 5-digit OES code
6 = 5 or 6-digit O*Net98 code
0 = None
601
608
610
Employed in quarter after exit quarter
Employed in third quarter after exit quarter
Employed in fifth quarter after exit quarter
1 = Yes
2 = No
3 = Individual has exited but employment information is not yet available
602
609
611
Source of supplemental data, quarter after exit quarter
Source of supplemental data, third quarter after exit quarter
Source of supplemental data, fifth quarter after exit quarter
1= Case management, follow-up services, surveys of participants, and/or verification with the employer.
2= Record sharing and/or automated record matching with administrative records
604 Occupational code type, occupation of job 1 = 6 digit SOC code
2 = 8 digit O*Net 3.0 Code
4 = 9-digit DOT code
5 = 5-digit OES code
6 = 5 or 6-digit O*Net98 code
605 Entered training-related employment 1 = Yes
2 = No
8 = Training did not impart job-specific skills
9 = Relationship of employment to training cannot be determined
606 Method used to determine training-related employment 1 = Comparison of the occupation codes between the training activity and the job
2 = Comparison of the industry of employment with the occupation of training using an appropriate crosswalk
3 = Other appropriate method
621 Type of recognized educational/ occupational certificate/credential/ diploma/degree attained 1 = High School Diploma/Equivalency/GED
2 = AA or AS Diploma/Degree
3 = BA or BS Diploma/Degree
4 = Occupational Skills License
5 = Occupational Skills Certificate or Credential
6 = Other
8 = No credential received, individual received training or is an older youth
9 = N/A, individual did not receive training (code not available for older youth)
622 Other reasons for exit 1 = Institutionalized
2 = Health/medical
3 = Deceased
8 = Reservists called to active duty who choose not to return to WIA
623 In postsecondary education or advanced training in quarter after exit 1 = In advanced training
2 = In postsecondary education
3 = Not in further training/education
624 In postsecondary education or advanced training in the third quarter after exit. 1 = In advanced training
2 = In postsecondary education
3 = Did not enter further training
625
629
633
637
641
645
649
653
657
661
665
669
Goal type 1 = Basic Skills
2 = Occupational Skills
3 = Work Readiness Skills
627
631
635
639
643
647
651
655
659
663
667
671
Attainment of goal 1 = Attained
2 = Set, but not attained
3 = Set, but attainment pending
673 Attained Secondary School Diploma 1 = Attained a secondary school (high school) diploma
2 = Attained a GED or high school equivalency diploma
3 = Attending secondary school at exit
4 = Did not attain diploma or equivalent
675
676
Youth placement information
Youth retention information
1= In postsecondary education
2= In advanced training
3= In military service
4= In a qualified apprenticeship
5= In unsubsidized employment
6= Was not in 1-5 above



1The correct number of PY 2000 and PY 2001 exiters should be included in the PY 2002 WIASRD regardless of the exiter counts reported in the PY 2000 and PY 2001 Annual Reports, which are not subject to revision,

2If race and ethnicity were collected using the procedures used during JTPA, please follow the transition instructions included in TEGL 7-01, Attachment D, when reporting the information. New data collection is not required.

3 If a single activity contains significant elements of several of these categories, all relevant categories should be marked as 'yes.' For example, if an activity combines basic skills training and occupational skills training, both Items 335 and 337 should be 'yes.'

4 Code '9' may be used for older youth who also received adult- or dislocated-worker-funded services.

5 Items without a check in either the Annual Report or Quarterly Report columns are not used for either report. Completeness data are based on the availability of information well before the WIASRD due date.

6 Please provide for additional quarters of exiters if the information is available.