States must submit a plan narrative describing each planned activity in detail, including planned outcomes, principal customers, milestones for achieving the outcomes and total estimated costs for the activity. At a minimum, the plan must address achievement of the most recent priority core products and services defined by the Workforce Information Council. Priority core products and services which cannot be addressed due to insufficient funds, must be identified and an explanation provided in the narrative along with the rationale for selecting those core products and services which will be addressed.
Except for those core products that have a specific national focus (such as population of the ALMIS Database, long-term employment projections, and short-term employment forecasts), all other activities must be within the context of the State's WIA/Wagner-Peyser Act Five-Year Strategic Plan and developed in consultation with the State Workforce Investment Board.
The annual plan must specifically include narrative information on the following areas:
how the State plans to provide the core products and services as identified in the most recent Workforce Information Council's Annual Plan;
the major activities to be funded by the grant;
how the activities support the State's WIA/Wagner-Peyser Act Five-Year Strategic Plan and the consultation process with the State Workforce Investment Board;
the principal customers to be served;
measurable outcomes to be achieved through funding of activities;
milestones/timetable for achieving outcomes; and
total estimated cost of each major activity, including identification of planned equipment purchases of $5,000 or more per unit cost.
Priority Core Products and Services
1) Continue to populate the ALMIS Database with State data.
The ALMIS Database structure was designed to provide States with a resource for storing information in a single format and location to facilitate information delivery to a wide range of customers. When populated to the fullest extent at the State level, the database can serve as the cornerstone for information delivery, research and product development. One-Stop/LMI funds may be used for equipment, programming, database development, staff or other required costs to implement and maintain the database.
The ALMIS Database Consortium is responsible for updating the database structure to accommodate new data tables, changes and customer information needs. This process is facilitated through minor (minimal anticipated impact to applications) and major (substantial changes) version releases. States are encouraged to upgrade to the latest ALMIS Database version available. However, depending on individual State implementation requirements and applications, States may need to continue to maintain an earlier version of the Database. States are requested to indicate, in the plan, which version of the database is currently being used.
Sharing of applications and database access across States is one of the most significant advantages to be gained through the development and support of the ALMIS Database. States should begin exploring options for data sharing with other States to maximize access and dissemination of workforce information.
States are required to populate all tables previously designated as core tables in accordance with guidelines issued by the ALMIS Database Consortium. States are strongly encouraged to populate the database to the fullest extent possible beyond the core requirements, in order to maximize usefulness for state/local information delivery, research and product development. Information and technical support are provided at the Consortium's web site at http://almis.dws.state.ut.us.
Additionally, the maintenance and updating of occupational licensing data is the responsibility of the ALMIS Database administrator in each State. According to instructions from last year, States are required to populate the following database files: license.dbf, licauth.dbf and lichist.dbf. Licensing data should be updated every two years. States are required to submit licensing data through the National Crosswalk Service Center (NCSC) for inclusion on the America's Career Information Network (ACINet) site. The NCSC also provides support to the ALMIS Database Consortium and State database administrators, including access to ALMIS Database files and information on updates to those files. States may access information and support through the NCSC web site at http://www.xwalkcenter.org or by calling 515-242-5034.
2) Produce and disseminate long-term, industry and occupational employment projections.
Each State is required to produce and disseminate State-level, long-term industry and occupational employment projections using the methodology, software tools and guidelines developed by the Long-Term Employment Projections Consortium and the MicroMatrix User's Group, in consultation with BLS and ETA. For PY 2001, projections will be produced with calender year 2000 as the base year and 2010 as the projected year, in coordination with the BLS National Projections for the same time period. In addition, States are required to produce sub-State, long-term projections every two years. Inability to produce sub-State projections due to size or other restrictions must be noted in the plan.
States are required to populate the ALMIS Database with the projections data and submit the data http://almis.dws.state.ut.us for public dissemination following procedures established by the Consortium in consultation with BLS and ETA.
3) Produce and disseminate short-term, industry and occupational employment forecasts.
Each State is required to annually produce and disseminate State-level, short-term industry and occupational employment forecasts using the methodology, software tools and guidelines developed by the Short-Term Forecasts Consortium and the MicroMatrix User's Group, in consultation with ETA. For PY 2001, States will produce forecasts using any quarter in calender year 2001 as the base year and forecast to the same quarter in 2003 as the forecasted year.
In addition, States are required to test the production of forecasts data for sub-State areas in accordance with Consortium guidelines. Access to local employment forecasts has been identified as a critical need by the workforce investment system. Inability to produce sub-State forecasts due to size or other restrictions must be noted in the plan.
States will be required to submit the forecasts data (http://almis.dws.state.ut.us/shortterm/shortterm.htm) for public dissemination in accordance with procedures to be developed by the Consortium in consultation with ETA.
4) Develop occupational analysis products.
Each State will continue to develop customer-focused occupational and career information products, incorporating related information such as occupational supply information, employment projections, forecasts and trends, and providing skills-based information using O*NET and other skills research and information. Occupational information products and services must be developed in consultation with Workforce Investment Boards and other appropriate stakeholders. States will determine the appropriate technologies and media for development and dissemination of this information. Describe the products to be developed, including the products' utility for intended customers.
5) Provide an employer name and address list that can be accessed by the public.
The majority of States are licensed to use the ALMIS Employer Database. States not licensed are required to provide public access to an alternative, comprehensive employer name and address list to facilitate the job search process and for other purposes. Licensed States are required to integrate the ALMIS Employer Database with the ALMIS Database in accordance with ALMIS Database Consortium guidelines.
States are required to develop applications allowing easy public access to the employer name and address list and describe, in the plan, the employer name and address list being used or developed, how workforce investment customers will access the information and the functionality of the application for workforce development requirements and operations in the State.
The ALMIS Employer Database also resides on the ACINet site. States have the option of developing system links to or direct use of ACINet for public access to the employer name and address list.
6) Provide information and support to Workforce Investment Boards and produce other State information products and services.
The plan must describe the strategy for collaborating with State and local Workforce Investment Boards and other stakeholders to provide timely, needed workforce information and services to customers. Describe the process to be used for determining customer's information requirements, the customer groups to be consulted, and the expected information products and services to be provided.
7) Support the development of State-based workforce information delivery systems.
Funds are to be used to support the development and improvement of electronic access to and dissemination of workforce information. Describe what system development activities will be undertaken to improve the delivery of workforce information to ensure universal access and information utility to facilitate informed choice for all customers of the State workforce information system.
Examples include, but are not limited to, developing (web-based) applications for self-service access to the ALMIS Database or other information repositories, creating systems which are compatible with other States' workforce information systems for interstate functionality, or integrating labor market information systems with other workforce systems.
8) Support State workforce information training activities.
Describe the training activities to be undertaken to increase staff and customer knowledge and use of workforce information. The plan must describe the type of training to be provided and its purpose, the intended recipients of the training, the number of training sessions planned or alternative methods of training delivery to be used. Funds may be used to support the costs of course development, training materials, training delivery, facility rental, tuition, training related travel expenses and other associated costs necessary to provide workforce information training.
States are required to submit an annual report which summarizes the achievements and outcomes of the plan. The report is intended to serve as an accountability, management and analysis tool for the States, ETA and the Workforce Information Council. States are required to report for each planned activity:
1) The outcomes achieved in comparison to planned outcomes, and an analysis which explains the cause of any significant variance from planned outcomes and actions to be taken to bring the activity into conformance with the approved plan.
2) The extent that the activity has conformed to the planned development/delivery schedule, including an explanation for the cause of any significant variance from plan and actions to be taken to bring the activity into conformance with the approved planned activity schedule.
3) Total estimated expenditures for the activity and an explanation for any significant variance from plan.