TEGL 12-00 Attachment I
Grant Procedures
Grant Agreements. The current "Master Agreement" (pre-Program Year 2000/Fiscal Year 2001)established an ongoing grant relationship between the Department of Labor (DOL) and individual States to carry out responsibilities, on behalf of the Department, authorized under Section 7(d) of the Wagner-Peyser Act. This agreement will remain in effect (administered by the Regional Offices) for purposes of expending prior year funds only. With the transfer of grant officer authority, the ETA National Office has executed new Wagner-Peyser Act, Annual Funding Agreements with each State, to include both the base grant and cost reimbursable grant funds for PY 2000 and FY 2001. The Agreement includes a Standard Assurances and Certifications package to encompass most PY 2000/FY 2001 requirements. Notice of Obligation authority documents will be issued by the National Office Grant Officer based on Regional Office approval of required annual plans.
Annual Plan. The WOTC/WtW Annual Plan must include a transmittal letter, an Application for Federal Assistance (SF-424), a Budget Expenditure Plan (SF 424A, Section D only), and a Plan Narrative. Negotiations between the Grantee and the Regional Office will determine the acceptability of the Annual Plan.
1) Plans should cover a period of twelve (12) months from the start of FY 2001, i.e. October 1, 2000 through September 30, 2001.
2) States must submit three (3) copies of the FY 2001 WOTC/WtW Annual Plan to the appropriate Regional Office. Plans should be submitted by March 20, 2001. Please contact your Regional Office representative if there is a need for additional time.
Plans should be prepared in accordance with Attachments I, II, and III (Grant Procedures, Allocations, and Plan Narrative Instructions) and be submitted to the appropriate Regional Office.
3) Regional Offices will coordinate the review of plans and negotiate work plans with the States. Each State is to prepare a plan which includes a description of the activities to be conducted in accordance with the information contained in Attachment III.
FY 2001 Modifications. The Regional Office and the State may jointly modify the Annual Plan during the program year subject to the approval of the National Office Grant Officer. The plan modification must include a transmittal letter, a revised plan narrative, and a quarterly spending plan (i.e., SF 424 A, Section D only). Regional Offices are responsible for coordinating both funding adjustments and Annual Plan modifications. The Regional Office will have the authority to recommend fund adjustments where a State is not spending at agreed upon levels. When an adjustment is necessary, a bilateral modification may be issued by the ETA Grant Officer.
In the event that the Secretary of Labor may be required by future legislation to carry out other responsibilities not anticipated in the Annual Plan, the States will be requested to submit a modification to the Annual Plan in order to carry out these additional duties.
Financial Reconciliation. After the end of the grant period, a financial reconciliation procedure will be conducted by the Regional Office to reconcile accounting records maintained by the State with the Department's original accounts.