TABLE OF CONTENTS

CHAPTER I - INTRODUCTION

  1. Program Description

  2. The Relationship of UCFE to Other Unemployment Insurance (UI) Programs

    1. Federal-State Extended Benefits (EB)

    2. Additional Compensation/Benefits

    3. Emergency or Temporary Extended Benefit Programs

    4. Interstate Arrangement for Combining Employment and Wages (CWC)

    5. Interstate Benefit Payment Plan (IBPP)

    6. Approved Training

  3. General Administration

    1. Responsibilities of the U.S. Department of Labor

    2. Responsibilities of SESAs.

      1. UCFE Activities

      2. UCFE Liaison Activities

    3. Responsibilities of Federal Agencies

      1. Management and Administration

CHAPTER II - FEDERAL SERVICE AND FEDERAL WAGES

  1. Introduction

    1. Federal Service

    2. Federal Wages

    3. Secretary's Interpretations

  2. Secretary's Interpretations: Federal Service/Federal Wages

    1. Department of Agriculture

    2. Department of Commerce

    3. Department of Defense

    4. Department of Health and Human Services

    5. Department of Interior

    6. Department of Justice

    7. Department of Transportation

    8. Miscellaneous- Other

  3. Secretary's Interpretations: Not Federal Service/Federal Wages

    1. Departments of Government

      1. Department of Interior

      2. Department of State

      3. Department of Columbia Government

      4. Peace Corps- Volunteers and Trainees

      5. Trust Territories

    2. Other Institutions

      1. Federal Credit Unions

      2. Federal Intermediate Credit Banks

      3. Federal Home Loan Banks

      4. Federal Land Banks

      5. Federal National Mortgage Association

      6. Federal Reserve Banks

      7. Local Housing Authorities

    3. Miscellaneous- Other

      1. Community Service Employment for Older American Workers

      2. Elective Officials

      3. Elective State Coverage

      4. Joint Federal/State Commissions

      5. Service Performed Outside the United States

      6. Temporary Emergency Employment

      7. Youth Conservation Corps (YCC)

CHAPTER III - FORMS USED TO ADMINISTER THE UNEMPLOYMENT COMPENSATION FOR FEDERAL EMPLOYEE PROGRAM

  1. Notice to Federal Employee About Unemployment Insurance, Standard Form 8

    1. Notice to Federal Employee About Unemployment Insurance, Standard Form 8 (Front)

    2. Notice to Federal Employee About Unemployment Insurance, Standard Form 9 (Reverse)

    3. Purpose and Use

    4. Content

    5. Intermittent

    6. Employees Stationed Overseas

    7. Non-Appropriated Fund Activity Employees

    8. Hire/Rehire Notices

    9. State Agency Responsibility

  2. Introduction to Standard Form 50 (SF-50)

      3. Standard Form 50 (SF-50), Notification of Personnel Action

CHAPTER IV - UCFE CLAIMS PROCESS

  1. Taking UCFE First Claims

    1. Presentation of SF-8 by the Claimant

    2. Interviewing the UCFE Claimant

  2. New Interstate Claims

  3. Introduction to Form ES-931, Request for Wage and Separation Information-UCFE

    1. Authorization for Release of Information

    2. Form ES-931

    3. Reverse of Form ES-931

    4. Completion of the Form ES-931

  4. Action by SESA When Form ES-931 Is Not Returned by Federal Agency

  5. Louisiana Claims Control Center (LCCC)

    1. Requests to the LCCC

    2. SESA Procedures with the LCCC

    3. LCCC Procedures

  6. Introduction to Form ES-935 Claimant's Affidavit of Federal Civilian Service, Wages and Reason for Separation

    1. Form ES-935

    2. Number of Copies and Distribution

    3. Completion

    4. Federal civilian employees' salary rates

  7. Introduction to the Form ES-934, Request for Additional Information Regarding Federal Findings-UCFE

    1. Form ES-934

CHAPTER V - UCFE MONETARY DETERMINATION BY SESA

  1. Notice of Monetary Determination of UCFE Claims

    1. UCFE-UCX Joint Monetary Determination

    2. Combined Wage Claims

  2. Assignment of Transferred Wages

    1. UCFE Wages not Transferable

    2. Determination of Federal Share of Benefits on UCFE Combined-Wage Claims

    3. Charging of UCFE Benefits Paid on a Combined Wage Claim

  3. SESA Allocation of a Lump-sum Payment for Terminal Annual Leave and Severance Pay

  4. Effect of Backpay Award on UCFE Monetary Determination

  5. Federal Civilian Severance Pay

  6. UCFE/UCX/UC Joint Monetary Determinations and Federal Share of Cost

    1. Inclusion of Federal Civilian or Military Service and Wages, or Both in the State's Base Period

  7. UCFE - Assignment to State Other Than That of Last Official Duty Station

    1. Covered Employment Subsequent to Federal Civilian Employment

    2. Last Official Duty Station Outside the United States

  8. Examples of Determination of State of Assignment

    1. UCFE - Incorrect State of Assignment Adjustments

    2. When Federal Civilian Service and Wages Have Been Assigned Incorrectly, But No Benefit Payments Have Been Made by the Incorrect State

    3. Letter of Transmittal by Incorrect State of Assignment

  9. UCFE Claim Cancellation in Accordance with State Law

CHAPTER VI - Reopened, Additional and Continued Claims Process

  1. Introduction to Form ES-931A, Request for Separation Information of Additional Claim-UCFE

    1. Additional Interstate Claim

    2. Reopened Interstate Claims

  2. Form ES-931A

  3. Purpose and Use

  4. Number of Copies and Distribution

  5. Preparation

  6. Review by the SESA

  7. Action by Federal Agency upon Receipt of Form ES-931A

  8. Action by SESA When Form ES-931A Is Returned by Federal Agency

  9. SESA Action When Form ES-931A Is Not Returned

  10. Taking Continued UCFE Claims

    1. Continued Interstate UCFE Claims

  11. UCFE Benefits - Payments for Weeks of Less Than Full-Time Employment

  12. Conducting UCFE Eligibility Reviews

  13. Benefit Rights and Eligibility Review Interviews for UCFE Interstate Claims

  14. UCFE - Federal Agency Notice of Refusal of an Offer of Reemployment

CHAPTER VII - UCFE NONMONETARY DETERMINATIONS

  1. UCFE - Applicability of State Law Provisions

  2. UCFE Determination

  3. Adequacy of UCFE Determination

    1. Federal Findings

    2. Federal Agency's Correction of its Findings

    3. Partially Unemployed UCFE Claimants

    4. Federal Civilian Service - One Employer

    5. Effect of Leave Without Pay

    6. Determination Based of Federal Findings being Appealed under Federal Personnel Procedure

    7. State Agencies Which Deduct Employer-Contributed Pensions

    8. Obtaining Information about Federal Civil Service and FERS Annuity Payments

  4. Introduction to the Form ES-933, Request for Information Regarding Claims Filed under the Federal Employees' Compensation Act

    1. Form ES-933

    2. Number of Copies and Distribution

    3. Preparation

    4. Privacy Act Release

    5. Completion by OWCP

    6. Additional Information Required by SESA

    7. District Office Addresses

CHAPTER VIII - APPEALS

  1. UCFE - Applicability of State Appeal Procedure

  2. Forms Used for UCFE Appeals

  3. Action by SESA on UCFE Appeals

  4. UCFE Appeals While Personnel Action Appeal is Pending

  5. Action by SESA on Federal Agency UCFE Appeals

  6. Forwarding Appeal Decisions

CHAPTER IX - OVERPAYMENT

  1. Prevention and Detection of UCFE Overpayment

    1. Postaudits

    2. Special Controls

  2. Liability to Repay

  3. Recoupment

  4. Administrative Disqualifications

  5. Criminal Offense

    1. Preparation of Case

    2. Decision on Appropriate Action

  6. Arrangements with the Department of Justice (DOJ) and the Office of the Inspector General (DOL) (OIG)

    1. Referral to OIG

  7. Records of Cases Referred to the OIG

  8. Prosecution in State Courts

    1. Cases That Do Not Meet the Criteria for Referral to the OIG

    2. Prosecution Declined by U.S. Attorney

  9. Establishment of Overpayment

  10. UCFE Overpayment Not Involving Fraud

  11. Collection of UCFE Overpayment - Fraudulent and Nonfraudulent

  12. Recovered UCFE Funds

  13. Interest on UCFE Overpayment

  14. Records of UCFE Overpayment -- Fraudulent and Nonfraudulent

CHAPTER X - PROGRAM REVIEW, AUDIT

  1. UCFE Programs of Verification, Visiting, and Internal Audit

    1. Verification of Information on Completed Forms ES-931

    2. Visits to Federal Agency Installations

    3. Internal Review of Federal Agency UCFE Operations

  2. Introduction to Form ES-936, Request for Verification of UCFE Wage and Separation Information Furnished on Form ES-931

    1. Purpose and Use

    2. Face of Form ES-936

    3. Reverse of Form ES-936

    4. Number of Copies and Distribution

    5. Preparation

    6. UCFE - SESA Action When Form ES-936 Is not Returned

    7. UCFE - SESA Action When Form ES-936 Is Returned

  3. Sample of Form Letter Which May Be Sent With Verification Form ES-936

  4. Introduction to Form ES-939, UCFE Program - Federal Agency Visit Report

    1. Federal Installation Located Within the Region

    2. Federal Installation Located in a Different Region

    3. Preparation and Distribution of Forms ES-939

    4. Page 1 of Form ES-939

    5. Page 2 of Form ES-939

    6. Page 3 of Form ES-939

    7. Page 4 of Form ES-939

    8. Purpose and Use

    9. Number of Copies and Distribution

    10. Preparation for Visit

    11. Instructions for Completion of Form and Conducting the Visit

  5. Introduction to Form ETA 8-32, Report of UCFE Activities

    1. Form ETA 8-32

    2. Number of Copies and Distribution

    3. Review of ETA 8-32

  6. Federal Agencies Contracting for UCFE Services

  7. UCFE Records - Content, Identification, and Availability

    1. UCFE - Checks and Records of Payments

      1. Data Supporting Payment

      2. Checks in Payment of Claims

      3. Undelivered and Unclaimed Checks

      4. Disposal of UCFE and UCX Records

  8. UCFE/UCX - Standards for the Maintenance of Records

    1. Standards

    2. Safeguard

  9. UCFE Reporting

  10. Frequency of Reports

  11. ETA 539 Report, Weekly Claims and Extended Benefits Trigger Data

  12. ETA 5159 Claims and Payment Activities

  13. ETA 5130 Benefit Appeals Report

  14. ETA 207 Nonmonetary Determinations Report

  15. ETA 218 Benefit Rights and Experience

  16. Form ETA-227, Overpayment Detection/Recovery Activities, Page 1

  17. Form ETA-227, Overpayment Detection/Recovery Activities, Page 2

  18. Form ETA-227, Overpayment Detection/Recovery Activities, Page 3

CHAPTER XI - UCFE FUNDING and BILLING

  1. UCFE Funding

  2. UCFE Billing

    1. Form ETA 191, Statement of Expenditures of Federal Funds for Unemployment Compensation for Federal Employees and Ex-servicemembers (UCFE/UCX)

    2. Due Date and Transmittal

    3. Use of Computer Printouts

    4. General Instructions

      1. Requisitioning Funds from the Federal Employees Compensation Account

      2. Providing Information to Federal Agencies

      3. Correcting Errors Made in a Prior Quarter

    5. Item by Item Instructions

      1. Section A. Summary Statement of Expenditures and Adjustments

    6. Certification

    7. 3-Digit Federal Agency Codes

    8. Facsimile of Form ETA 191, Statement of Expenditures of Federal Funds for Unemployment Compensation for Federal Employees and Ex-servicemembers (UCFE/UCX), Page 1

    9. Facsimile of Form ETA 191, Statement of Expenditures of Federal Funds for Unemployment Compensation for Federal Employees and Ex-servicemembers (UCFE/UCX), Page 2

APPENDIX A - TITLE 5 - SECTIONS 8501-8509, U.S. Code, AS AMENDED, UNEMPLOYMENT COMPENSATION FOR FEDERAL EMPLOYEES

APPENDIX B - PART 609 - UNEMPLOYMENT COMPENSATION FOR FEDERAL CIVILIAN EMPLOYEES

APPENDIX C - COVERAGE RULINGS

APPENDIX D - LISTING OF 3-Digit FEDERAL AGENCY CODES

APPENDIX E - LIST OF UCFE INSTRUCTIONS SUPERSEEDED BY THIS HANDBOOK